Upload your existing PDF
Convert approved institutional forms into live, mobile-ready experiences. Pepe identifies fields, sections, signatures and required documents.
Enterprise Paper Process Automation
Transform any paper process into a secure, digital workflow seamlessly and sustainably
Upload your existing PDFs or build forms from scratch. Automate approvals, KYC, signatures, customer communication and reporting—all from one platform.
- Built for regulated organisations
- Mobile-ready
- API-enabled
- Full activity history
- Kenya-based support
The problemPaper is not the only problem.
Paper is not the only problem.
Disconnected processes are.
- Forms are emailed between departments
- Documents are repeatedly requested
- Approvals become difficult to track
- Customers call for status updates
- Data must be entered into several systems
- Audit preparation becomes expensive
Two ways to begin
Start with what you already have
Already have paper forms or PDFs? Do not rebuild them manually. Upload them to Pepe and turn them into live digital workflows.
Build from scratch
Create intelligent forms with drag-and-drop tools or AI-assisted instructions. Conditional logic, validation and dynamic fields included.
Automate either path
Add routing, approvals, signatures, KYC, notifications and integrations. Every submission connects to your existing systems.
Core platformOne platform for forms, workflows
One platform for forms, workflows
and governed automation
Beta
PDF & document intelligence
Upload paper forms and PDFs. Extract fields, map sections, and publish without rebuilding from scratch.
Available
Smart form builder
Drag-and-drop builder with conditional logic, validation, file uploads and e-signatures.
Beta
Workflows & approvals
Maker-checker routing, approval hierarchies, exception handling and immutable audit trails.
Integration required
KYC & verification
End-to-end identity pipelines — document collection, ID checks, risk review and activation.
Pilot only
Client portals & communication
Branded portals where applicants track status, upload documents and receive updates.
Available
Analytics, audit & integrations
Dashboards, exportable logs, APIs and webhooks to CBS, CRM, ERP and document systems.
How Pepe works
From capture to compliance-ready reporting
1Capture
PDF upload, digital forms or kiosk intake
2Verify
KYC, documents and validation rules
3Route
Department routing and conditional logic
4Approve
Maker-checker and multi-stage sign-off
5Notify
Email, SMS and portal status updates
6Integrate
API, CBS, CRM and ERP handoff
7Report
Analytics, audit logs and exports
Solutions by industry
Built for institutions that cannot afford paper chaos
Banks, SACCOs & MFIs
Account opening, loan applications and KYC updates trapped in paper and email chains.
Sample workflow: Application → ID verification → document review → maker-checker approval → CBS handoff
Insurance
Policy applications, claims and renewals require repeated document collection.
Sample workflow: Application → document collection → underwriting review → approval → policy issuance
Government & public sector
Permits, registrations and service requests pile up across departments.
Sample workflow: Application → document check → departmental review → decision → citizen notification
Education & NGOs
Admissions, beneficiary registration and field data still rely on physical forms.
Sample workflow: Application → document collection → review → decision → record creation
Healthcare
Patient intake, consent and lab requests create queues and filing backlogs.
Sample workflow: Registration → consent & triage → clinical review → results notification
Corporates & SMEs
HR onboarding, procurement and vendor forms lack central governance.
Sample workflow: Request → document upload → manager approval → ERP/HRIS sync → archive
AI & automation
Pepe Guided Intake Assistant
Support customers beyond office hours — without overstating what automation can do today. The assistant helps applicants complete forms correctly and escalates to your team when human judgement is required.
See a guided demoSafe first capabilities
- Answer approved FAQs around the clock
- Help customers select the right form
- Guide applicants through completion step by step
- Check document completeness before submission
- Save partially completed applications securely
- Schedule callbacks and escalate to staff when needed
Security & governanceDesigned for regulated workflows,
Designed for regulated workflows,
not just form collection
Pepe is built to support institutions that need segregation of duties, traceable approvals and exportable audit logs — without claiming certifications we have not earned yet.
Encryption & data protection
Designed to support regulated workflows through encryption in transit and at rest.
Roles & permissions
Role-based access, department scoping and multi-tenant isolation for every institution.
Maker-checker approvals
Segregation of duties, approval hierarchies and exception handling built in.
Auditability
Immutable activity logs, approval histories and exportable records for reviews.
E-signatures
Collect legally binding signatures as part of governed digital workflows.
Deployment options
Cloud-hosted or dedicated deployment models to match your infrastructure needs.
Integrations
Connect every workflow to your stack
Pepe is not a standalone form widget. Submissions flow into your core systems through APIs, webhooks and configured connectors.
Identity verificationPaymentsCore banking (CBS)CRMERPDocument managementEmail & SMSAPIs & webhooks
Enterprise architecture
Forms & PDFsWorkflow engineKYC, approvals & signaturesAnalytics & audit logsAPI, CBS, CRM & ERP
Sustainability
Less paper. Lower operating costs. Better access.
Pepe helps institutions reduce printing, physical storage, document transport and repetitive data entry. Sustainability reinforces the business case — it does not replace speed, governance or customer experience.
Pilot programme
We are onboarding selected pilot institutions
Rather than publish unverified metrics, we are working with early partners to measure real outcomes. Pilot targets include:
- Forms digitised from existing PDFs
- Approval turnaround-time reduction
- Paper pages avoided per month
- Applications completed outside office hours
- Customer follow-up calls reduced
Pricing
Simple plans for serious work
Starter
For small teams going digital
KES20,000/mo
- Up to 5 departments
- 15 custom forms
- Basic branding
- PDF upload & form builder
- Form approval workflow
- E-KYC Basic (ID & face match)
- Basic dashboard analytics
- Support: Email
Standard
For growing institutions
KES45,000/mo
Everything in Starter, plus
- Up to 15 departments
- 50 custom forms
- Branded portals & custom domain
- CRM/CBS integration
- E-KYC Advanced
- API key access
- Support: Email + chat
Premium
For full-scale automation
KES120,000/mo
Everything in Standard, plus
- Unlimited departments & forms
- Full custom branding
- Digital kiosks
- Audit logs & access control
- Real-time CBS data sync
- Priority support
Enterprise
For large, custom setups
Custom pricing
Everything in Premium, plus
- White-labeled platform
- Custom E-KYC pipelines
- Dedicated account manager
- SLA & uptime guarantee
- On-premise or hybrid deployment
Show us one paper form. We will show you the workflow it can become.
Upload an existing PDF or describe your process — we will map it to a governed digital workflow with approvals, verification and integrations.
Privacy Policy
Pepe collects only the data required to operate your institution's digital workflows. Customer and staff information is encrypted at rest and in transit, stored with tenant isolation, and never sold to third parties.
Read Privacy PolicyTerms of use
By using Pepe you agree to our acceptable-use policy, subscription terms, and service-level commitments. Institutions retain ownership of all form data.
Read Terms of ServiceDocumentation & legal pack
Guides, API reference, DPA, SLA, cookies, retention and breach policy.